Introduction

The Psion Organiser II Models LZ and LZ64 come with a powerful set of utilities including:

• A database which allows you to store items of information and retrieve them again instantly.
• A diary to keep track of personal appointments.
• Alarms to remind you of your diary entries, or to use as an alarm clock.
• A sophisticated calculator, for simple or complex calculations involving mathematical functions.
• A clock, with a stopwatch and timer.
• Notepads with calculation, for information such as things- to-do or expenses lists.
• International time and dialling codes.
• A month-at-a-view calendar.
• Password protection.
• A multi-file database.
• A choice of European languages.

The Organiser also has its own built-in programming language called OPL. The language is designed to exploit all the machine's facilities to the full and to let you tailor the Organiser to your own specific needs.

The Organiser has an internal memory and two external devices which are the equivalent of disc drives on a desk-top computer. Each one can hold a Datapak for you to store information on, or a program pack containing a program such as the Pocket Spreadsheet.

The internal memory of the Model LZ holds around 32000 characters and that of the LZ64 around 64000 characters. In addition, one or more Datapaks can boost the storage capacity considerably - by up to 128000 characters per Datapak.

Peripherals and packs
Organiser peripherals allow you to print out information stored in your Organiser, connect it to another computer, send information over a telephone line, and much more. The range available includes:

Peripherals:
Printer
Mains adaptor
Comms Link - to link to a desk-top computer, modem or another printer
Organiser Developer - to debug OPL programs on a desk-top computer
Bar-code reader and card-swipe reader
Formatter - to clear and reformat Datapaks
Pager

Program packs:
Pocket Spreadsheet. (Lotus 1-2-3 compatible)
Oxford English Spelling Checker
Finance Pack
Maths Pack
Formulator

Storage packs:
Datapaks - EPROM 8,16.32,64 and 128K
Rampaks - RAM 32K

The range is constantly expanding, so contact PSION or your local distributor for a full list of available products.

Where things are
This is a rear view of the Organiser with the protective case removed. Devices B: and C:, which are protected by sliding covers, can each be fitted with a Datapak, a Rampak or a program pack.
[image]

This is a top view of the Organiser showing the top port which can be fitted with peripherals such as the Psion printer or the Comms Link.
[image]

Manual
The manual is divided into two parts:

• Part 1 is a tutorial showing you how to use all the Organiser's built-in applications, such as the database, diary, calculator and notepad. These ten chapters are designed to be read through with the Organiser to hand so you can try things out. There is a summary at the end of each chapter.
• Part 2 contains further information about using the Organiser - including the use of Datapaks, extra database files and the specialised utilities.

The Organiser Programming Language (OPL) is covered in the Programming Manual which also contains more technical information.

PART 1: USING THE ORGANISER

1 The battery

The data in the internal memory of the Organiser relies on the presence of the battery. It is therefore very important that you know how to fit the battery and what to do when it runs low. It is advisable to have a replacement battery ready for when this happens.

Fitting the battery

The Organiser uses one 9 volt PP3 size battery. We recommend alkaline batteries as the use of any other kind may result in a loss of data. To fit the battery:

• Grip the protective case round the Organiser and pull it firmly downwards until it comes right off.
• Pull the tab to remove the battery cover.
• To connect the battery, slide it into the opening, making sure that the two contacts on the top of the battery slide all the way into the battery connector. The + contact goes in first:
• To replace the battery cover, slip its lip into the corresponding groove and clip the tab in place.

Replacing the battery

If you are a heavy user, you can expect to change the battery about every 3 months. This message warns you when the battery is low:

The message is displayed for 4 seconds and then the machine switches itself off. You should replace the battery with a new one as soon as possible.

• Do not switch on again until you have replaced the battery.
• Do not remove the battery until you have a new one ready.

While you are replacing the battery, the Organiser must be off. Be careful not to press ON/CLEAR while the battery is removed. To replace the battery:

• Remove the low battery.
• Insert the new one immediately.

You can use the Psion Mains Adaptor to power your machine while you change batteries.

Data on Datapaks and Rampaks does not rely on the battery.

2 Getting started

This covers how to switch on, choose an option from a menu, set the home location and time, and switch off again. There is a summary at the end.

Switching on

To switch the Organiser on:

• Press the ON/CLEAR key (outlined in yellow in the top left-hand corner of the keyboard).

If you can't see anything on the screen, adjust the contrast wheel on the side of the case. You may need to do this again - for example if you switch between using the Organiser flat on a desk and in your hand.

The first time you switch on you are shown a copyright message and then asked to choose a language:

This is a menu. In this case, the options on it are different languages and you select the language you want to work in. Notice that the first character of the first word is covered by a flashing block, the cursor:

The next page explains how to move the cursor around a menu and make selections.

Moving around a menu

To move the cursor around a menu use the arrow keys:

• Press the right arrow key (RIGHT at the top right of the keyboard) a few times to move the cursor onto the different options.
• When the cursor is positioned on the last option visible on the screen, press RIGHT once more to see the next line of the menu.
• Practice using all four arrow keys, UP DOWN LEFT and RIGHT to move between the different menu options.

Selecting from a menu

To select an option from a menu you can do one of two things:

• Press the letter key corresponding to the first letter of the option. e.g. F for Francais or
• Use the cursor keys to move the cursor onto the option you want and then press EXE - outlined in yellow in the bottom left hand corner of the keyboard.
• So. to choose English, press E.

When you have selected the language you want, the main menu is displayed. From this menu you can get to all the main Organiser functions. It looks like this:

Notice the Organiser symbol in the right-hand corner of the top line of the main menu.

The main menu

You can already see nine of the options available on the Organiser main menu. There are four more options available off the screen like this:

Find and Save access the main database file where you store information.
Diary selects the diary.
Calc selects the calculator.
Time selects the clock, stopwatch and timer.
Notes selects the notepad.
World provides the dialling codes to all major cities and the time there.
Alarm selects the alarm setting function.
Month selects the month-at-a-view calendar.
Prog takes you to OPL, the programming language.
Xfiles allows you to create and use extra database files and sort these and your main one into alphabetic order.
Utils provides a range of utilities including information on storage space and password protection.
Off switches the Organiser off.

Many of these utilities, such as the diary and world times, depend on the internal clock. So you should set this straight away.

Setting the time

To select the Time option:

• Press T (or use RIGHT and DOWN to move the cursor to the word "Time" and press EXE).

You have now entered the Time option, which shows the date, time, and home location like this:

• If the supplied home location is not correct. press ON/CLEAR to return to the main menu then follow the instructions for setting it in Chapter 10 before you set the time.

To set the clock you need to display the Time menu.

• Press MODE. The menu appears on the bottom line of the screen. A -> sign at the end of a one-line menu indicates more options off-screen:

Daylight saving

If you want the times in different cities in the World option to be accurate relative to G.M.T., you must specify if daylight saving is in operation in your country. For example, in Britain from March to October the clocks go forward an hour. So, if you are in Britain and it is summer:

• Press D for daylight saving.
• Select On by pressing EXE.
• The time has gone forward one hour and an indicator (D) appears next to it like this:

To set the clock to the current time and date:

• Press MODE to display the menu again.

When two menu options, here Stopwatch and Set, start with the same letter, pressing the letter key just moves between them and you press EXE to select one.

• Select Set by pressing S once and then pressing EXE. The cursor appears over the date:

  SET THE TIME Sun  1 Jan 1989 Wk52      1:07:45 am     Mode:12 Hour

• Press UP to go forward through the day numbers. until you get to the right date. (DOWN goes back again.)

• Use RIGHT to move the cursor from the date to the month, then the year, the hour, the minutes and the seconds. Go back the other way with LEFT.
• Use UP and DOWN on each one to change the setting:
    UP increases.
    DOWN decreases.
• If you prefer the screen clock in 24 hour mode, i.e. displaying 17:30 rather than 5:30p, use RIGHT to move the cursor to the 12 and UP to change it to 24.

To set the clock going:

• Press EXE. (The cursor disappears.)

Now the screen clock will show the correct time. If you need to reset it you can select Time again. There is more about the clock in Chapter 11.

Note: Midnight is shown in 12 hour mode as 0:00a and in 24 hour mode as 00:00.

Returning to the main menu

• Press ON/CLEAR.

Switching off

You can only switch off the Organiser on the main menu. So, if you are not there, press ON/CLEAR once or twice to get there.

• Press O for Off.

Just press ON/CLEAR to switch on again.

Automatic switch-off

If you leave the Organiser on for five minutes without pressing any keys, it will switch itself off to conserve battery power. Just press ON/CLEAR once and the Organiser will come on again at the exact place it was when it went off. All your data is intact and you can carry on where you left off.

Summary

Switching on

• Press ON/CLEAR.

Selecting an option from a menu

• Press the first letter of the option name. or
• Use RIGHT, LEFT, UP, or DOWN to move the cursor to the option and then press EXE.

If there is more than one option with the same first letter, e.g. Stopwatch and Set, press the letter, here S, to move between the options and press EXE on the one you want.

Setting the time

• Press T on the main menu.
• Press MODE to get the Time menu then select Set.
• Use RIGHT and LEFT to move between the sections and UP or DOWN to change the settings.
  • UP increases.
  • DOWN decreases.
• Press EXE to set the clock going.

Switching off

• Press ON/CLEAR once or twice if you need to get back to the main menu.
• Press O.

3 Saving data

The Organiser comes with a database for storing all manner of Information. This chapter shows you how to save a record in the main data file. It also introduces you to the keyboard.

What to a record?

A record is a any piece of information you store in the Organiser, such as a name and phone number, or an account name and number.

Choosing the Save option

To save a name, address, and phone number:

• If the main menu is not currently displayed, press ON/CLEAR once or twice until it is.
• Select Save from the menu by pressing the S key. The screen looks like this with the database symbol in the right-hand corner:

You could now start to type in a record like this one:
S HOLMES
01 006 7171
221B BAKER ST
LONDON W1

But as you're doing so, look through the keyboard section on the next page and take time to experiment and get the feel of the keys.

Getting used to the keyboard

• As you type the first word the letters will appear to the right of the > prompt.
• When you want to start a new line, press DOWN. Do not press EXE until you are ready to save.

Practice using all the keys:

Letters
The letter keys normally produce capital (uppercase) letters on the screen.

• To type lowercase letters hold down SHIFT and press the CAP (UP) key.
• To return to capital letters press SHIFT and CAP again.

Numbers

• If you hold down SHIFT and press one of the letter keys, you type the number or symbol marked above it.
• By holding down SHIFT and pressing NUM the numbers and symbols are locked on, so that you don't have to hold down SHIFT all the time.
• Return to letters by holding down SHIFT and pressing NUM again.

When typing letters the cursor is a flashing block.
When typing numbers the cursor is a line.

Delete

• To delete mistakes, position the cursor with the arrow keys and use the DEL key. DEL deletes the character to the left of the cursor.
• To delete the character under the cursor hold down SHIFT and then press DEL.

New line

• To start a new line press DOWN.

Join lines

• To join up two lines, place the cursor on the first character of the second line and press DEL.

Insert line

• To insert a line between two others, press SHIFT and SPACE at the start of the second one.

Looking at all the lines

• If your record is a long one, use DOWN and UP to look up and down the lines.

Scrolling

• If you type in a line that is longer than the screen, the whole line is scrolled to the left as you type, like this:

Saving a record

When you are satisfied with what you have entered:

• Press EXE to save the record in the Organiser memory.

You return to the main menu. You can find the record you saved at any time with the Find option.

Abandoning the record

If you wish to abandon a half-finished record, and not save it:

• Press ON/CLEAR instead of EXE. The lines are cleared, and you can start again.

Saving the record on a Datapak

If you have fitted a Datapak to your Organiser, you can save the record there.

• When you have finished typing in the record but before you press EXE, press MODE to change the device which you are currently working on.

The internal memory is device A:. If you have any Datapaks fitted, they are devices B: and C: Normally, device A: is current so the screen looks like this:

If you press MODE, and you have fitted a Datapak to the upper slot. the second line of the screen changes to:

Or, if you have fitted the Datapak to the lower slot:

• Press MODE a few times to see the device change.
• When the device you want is showing, press EXE to save the record.

If you have no packs, pressing MODE has no effect.

Size of records

Each record may be up to 16 lines long and each whole record may contain up to 254 characters. Each line may contain any number of characters.

Faster saving

If you want to save a lot of records at once you may find it better to use Save in Xfiles. See Chapter 14.

Summary

Saving a record

• Press ON/CLEAR if necessary to get to the main menu.
• Select Save.
• Type in the record. (DOWN starts a new line.)
• Press MODE if you need to change to device B: or C: to save on a Datapak.
• Press EXE to save (or ON/CLEAR to abandon).

The EXE, ON/CLEAR and MODE keys

• EXE is short for execute. It is like the Enter key on some computers.
• ON/CLEAR is used to return to the main menu, or in some cases to clear the line where you are typing.
• MODE is used to change the mode of operation. Usually it either changes the current device or displays a one-line menu of options.

4 Finding and changing records

This chapter shows you how to find a record which you have saved, then how to change it, copy it or delete it.

Finding a record

• If the main menu is not currently displayed, press ON/CLEAR once or twice until it is.
• Select Find from the menu.

The Find prompt is displayed:

• If you saved your record on a Datapak, press MODE to select the device you want to look on.

To find a record you just type in a search-clue, consisting of a few of the characters in the record. For example, if you saved Holmes' address:

• Type HOLMES (You could equally well type HOL or MES or 01 to find the record.)
• Press EXE.

The screen then shows the record like this:

• Press ON/CLEAR to return to the main menu.

Or, if the record found is not the one you want:

• Press EXE repeatedly to see the next matching records.

When there are no more records containing your search clue, the Find prompt reappears and this message is shown:

You can now do any of the following:

• To search again with a different clue, change the clue then press EXE.
• To return to the main menu, press ON/CLEAR once or twice.
• To see the first matching record again, press EXE.

Note: To search backwards from the end of the file of records, hold SHIFT and press EXE instead of just EXE, after typing in the search-clue.

Scrolling lines

When a record is found, the cursor is on the first line:

• Use DOWN to move the cursor to the other lines of the record and UP to come up again.

When the cursor is on any line which is too long for the screen. you can't see the cursor and the line scrolls so that you can read all of it.

• Press LEFT once and the scrolling line will stop. Press it again and the line will start the other way.

Filing codes

If you have a lot of related records you can include a code in each one in order to find them all with the same search- clue. For example, if you had the numbers of several agencies you could include the code AGN in each record.

Wild cards in search clues

When you have a lot of records stored in the Organiser you may need to use more precise search-clues. There are two wild cards, * and +, to help you in this:

* Matches any group of characters
+ Matches any single character

AGN*HAM finds only records containing AGN and HAM in that order: Agnes Littlehampton

HAM*AGN finds only records containing HAM and AGN in that order: Champagne: 1981

JAMES RE+D finds:
JAMES REID
James Read
JAMES REED

Looking at all the records

If you wish to browse through an the stored records:

• Select Find, and just press EXE with no clue. Keep pressing EXE to see all the records in turn.

After the last one, the NO MORE ENTRIES message is shown. Press EXE once more to return to the first one or press ON/CLEAR to return to the main menu.

Changing, copying and deleting a record

Changing a record

When you want to change a record - for example, when someone's telephone number changes:

• First find the record.
• Press MODE and you get the Save prompt:

You can now make changes, just as you can when you first save a record. See the Keyboard section in Chapter 3 if you are not used to the keys.

• When you have made the necessary changes, press EXE to save the changed record.

Cancelling your changes

If you make a mess of your changes. you can cancel them all before you press EXE by just pressing ON/CLEAR. The changed version disappears.

Press ON/CLEAR again to return to the main menu. The original record is still in memory.

Copying a record to a Datapak

If you wish to copy a record from, for example, the internal memory A: to Datapak B:

• Find the record.
• Press MODE to get the Save prompt.
• Press MODE again and Save on A: becomes Save on B:.
• Press EXE.

The record is copied to the Datapak and the original is kept in the internal memory.

Deleting a record

If you want to delete a record:

• Find the record, then press DEL.

You are asked to confirm like this:

• To delete the record, press Y. You are then shown the next matching record.

Press N (or ON/CLEAR) if you change your mind and A to delete all the records, from here to the end of the file, which match your search-clue. As this is rather drastic, you are asked to confirm your decision.

• To return to the main menu. press ON/CLEAR.

Summary

Finding a record

• Select Find on the main menu.
• If you want to find a record that is on a Datapak, press MODE to change the device.
• Type in a search clue, including wild cards if you wish, or nothing if you want to look at all the records.
• Press EXE (or SHIFT and EXE to search backwards from the end of the file of records).
• Keep pressing EXE to see all the matching records.

Wild cards

* Matches any group of characters.
+ Matches any single character.

Updating a record

• Find the record then press MODE.
• Make the changes then press EXE to save.

Copying a record to a different device

• Find the record then press MODE.
• Press MODE again to select the device you want and then press EXE.

Deleting a record

• Find the record then press DEL then Y to confirm.
• Press ON/CLEAR to return to the main menu.

5 Alarms

Organiser alarms ring even when the machine is switched off.

You can set them to ring once only or every day like an alarm clock. In addition, you can have alarms that ring every hour, every week or every working day.

Setting an alarm

To set an alarm:

• Select the Alarm option by pressing A on the main menu.

If you have no alarms set, the screen looks like this.

There are eight separate alarms that you can have set at any one time. Use UP and DOWN to scroll through the list of them.

• To set alarm number 1, press EXE with the cursor on that number.

The screen will then look like this:

The cursor has moved and Were are 4 things you can change on the line if you need to - these are the day, the hour, the minutes and the type.

• Use RIGHT to move between the 4.
• Use. UP and DOWN to change each one.

There are five different types of alarm:

Once - goes off once only and can be set for any time in the next seven days.
Hourly - goes off every hour.
Daily - goes off every day.
Wrkday - goes off every work day: Monday to Friday.
Weekly - goes off every week.

Notice that the day and time options are removed as appropriate when you change the type - for example the day is removed if you change the type to Daily.

• When you have what you want, press EXE to set it and you are asked to select the sound.

There are 3 to choose from:

• Select the sound you want. (Just press EXE to select the normal one.) The alarm is now set.

You return to the list of alarms with the new alarm displayed.

Return to the main menu by pressing ON/CLEAR, or set another alarm by moving to it with and then repeating the process.

Switching off a ringing alarm

If you are using your Organiser when it is time for alarm to go off, it will interrupt what you are doing. If the Organiser is off, it will switch itself on first. Either way, the alarm will sound, and a message like this be displayed:

To switch off the alarm:

• Press ON/CLEAR.

If you are not around to press any keys the Organiser will switch itself off automatically after one minute.

Cancelling an alarm

• First move the cursor to the alarm you want to cancel, then press DEL and Y to confirm.

The original setting changes back to a free slot - for example:

The alarm is cancelled and you can set a new one or return to the main menu with ON/CLEAR.

Changing an alarm

You can always change an alarm you have set. Move the cursor to it and press EXE to select it. Change settings and press EXE. If while you are changing alarm you wish to revert to the original setting, you can press ON/CLEAR instead of EXE.

Summary

Setting an alarm

• Select Alarm on the main menu.
• Use DOWN to select an alarm number then press EXE.
• Use RIGHT and LEFT to move between the day, time and type settings then use UP and DOWN to change them.
• Press EXE then select the sound you want.
• Press ON/CLEAR to return to the main menu.

Switching off a ringing alarm

• Press ON/CLEAR.

Cancelling an alarm

• Move the cursor to the alarm number
• Press DEL then press Y to confirm.

6 Month - the calendar

The Month option on the main menu is a calendar which shows you a month at a time. It is useful for quickly checking dates and is also a way into the diary.

• Press M on the main menu and you are shown the current month. The cursor is on the current day:

  Mo Tu We Th Fr Aug89 -- 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20

  21 22 23 24 25 26 27 28 29 30 31 -- -- --

• Use to see the rows which are off the screen and to come up again.
• Use RIGHT and LEFT to move across the screen. Moving off- screen shows you the next or previous month.

To return to the main menu:

• Press ON/CLEAR

To enter the diary page for a particular day:

• Press EXE with the cursor on the date.

The calendar goes up to the year 2155 and back to 1900.

You can press MODE to get a one-line menu from the month calendar. For explanations of the options, see the next chapter on the diary.